HR Administrative Assistant

Independent Contractor • Riverside, California, United States • $44k - $58k / year • 1d ago

HR Admin Assistant

With over 10,000 employees and more than a dozen brands, American Woodmark is one of the nation's largest cabinet manufacturers. By partnering with major home centers, builders, and dealers, we spark the imagination of homeowners and designer and bring their vision to life. Across our service and distribution centers, our corporate office and manufacturing facilities, you'll always find the same commitment to customer satisfaction, integrity, teamwork, and excellence.
We are on a journey to encourage an inclusive Woodmark, and are taking meaningful actions to promote diverse representation across every part of the business. Together, every team member contributes to making American Woodmark a place where people can express who they are through what they do.

POSITION PURPOSE:
The HR Admin Assistant will provide a range of services to support the organizations hourly hiring process. This role will coordinate with business partners and serve as the point of contact for newly hired hourly employees or internal transfers from the time they verbally accept the offer through their onboarding of employment ensuring compliance with all federal and state regulations as well as organizational policies and procedures.

IDEAL CANDIDATE PROFILE:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.

Experience

Minimum 1-2 years of relevant work experience
Experience utilizing an applicant tracking system

Skills

Ability to handle multiple projects at one time
Team player who works well with counterparts from various functions/ departments
Strong computer and technical skills relating to email, electronic calendar, word-processing, presentations and spreadsheets
Excellent written and verbal communication skills
Excels at using quantitative data to drive recommendations and decisions

Education

Associate's Degree preferred, work experience considered in lieu of
Knowledge of common human resources practices, employment laws and/or government compliance regulations is a plus

ESSENTIAL FUNCTIONS:

Validate new hire and internal transfer information, ensuring successful and timely completion of required paperwork during onboarding or transfer process
Centralized movement of candidates across hiring steps in HCM
Standardize work to improve processes and ensure a positive employee experience through the management of multiple tasks and small scale projects
Ensure onboarding steps completed related to acceptance, I-9, tax, benefits
Communicate with contract labor agencies on plant need
Complete contract labor payroll
Manage contract labor to permanent conversions
Scorecard turnover data by department
Creative sourcing through managing hiring events & job fairs
Participate in hourly staffing review to ensure hourly hiring expectations are met for clients
Conduct pre-employment screening as needed
Supervisory Responsibilities:
Typically, this position does not have supervisory responsibilities.

SCOPE & EXPECTATIONS:

Language Skills:
Ability to listen and communicate effectively with customers/clients in an effort to carry out responsibilities or respond to common inquiries from customers/clients, regulatory agencies, or members of the business community and public.
Mathematical Skills:
Ability to apply basic mathematical concepts to such tasks as statistical and financial math calculations, with knowledge of determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw and communicate valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Physical Demands:
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk and lift a minimum of 20 pounds.
Working Environment:
Typical office environment. The noise level is usually moderate. Some out-of-town travel may be required. Occasional weekend work and extended evening hours is required.
Reports to: HR Supervisor
Recruitment process may consist of any combination of phone, video and in person interviews.
Offers may be contingent upon successful completion of Background Check, Drug Screen, Physical Examination and/or potential Motor Vehicle Check.

BENEFITS PACKAGE INCLUDES:

Competitive Compensation
Health Care Benefits
Paid Holidays
Paid Vacation Days
Paid Sick Days
401(k) Match
Tuition Assistance
Relocation Assistance when available

AN EQUAL OPPORTUNITY EMPLOYER
The American Woodmark Corporation does not discriminate on the basis of race, color, national origin, age, religion, veteran status, marital status, sexual orientation, or gender; and it will comply with all applicable federal, state, and local discrimination laws. No person shall be denied employment solely because of any disability, which is unrelated to the ability to engage in the essential functions involved in the position for which application has been made either with or without reasonable accommodations.

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