Administrative and Bookkeeping Assistant

Full-time • Malibu, California, United States • $30 / hour • 1m ago

Marquis Property Company, LTD, is a commercial and residential real estate development & management firm. We have an immediate opening for a bookkeeper/administrative assistant. We are looking for a dependable and responsible person with a positive attitude to fill this position. The ideal candidate will have a minimum of 3 years’ experience as a bookkeeper/administrative assistant.

Responsible for day-to-day bookkeeping for all properties and Management Company, as well as assisting the Managing Director with day-to-day business activities This position reports directly to the Managing Director.

DUTIES:

· Review and post tenant billings, additional billings/adjustments according to information received

· Monitor, track and enter accounts payable invoices into accounting system ensuring correct coding

· Responsible for accounts receivable, including bank deposits, cash receipts and input, posting monthly rent charges, generating monthly tenant statements, and monitoring receivable balances.

· Performs cash management for all properties (bank reconciliations, cash balances, etc)

· Assist with the preparation of tax work papers for annual tax returns and 1099 processing.

· Review Aged Receivables with property management for accuracy and assists with tenant rent collection efforts. Interacts with tenants to reconcile payments

· Reconcile Credit Card accounts

· Process annual business license renewals and payments.

Data entry, filing, document scanning.
Compiling correspondence and organizing business files
Assist with various projects related to property management and real estate development.

*This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted or modified at any time. Receipt or possession of this job description does not constitute a contract of employment.

REQUIREMENTS:

· 3+ years office experience (office, retail)

· Ability to multi-task in a fast-paced environment with attention to detail

· Willingness to remain flexible with job responsibilities & be a Jack/Jill of all trades.

· Strong verbal and written communication skills

· Yardi Voyager knowledge helpful, but not required

· Proficient in Excel, Word and Outlook

· 2+ years Accounts Payable and Accounts Receivable experience

· Must be able to work successfully in a small team environment. Sometimes working independently.

Education: BA (Preferred)

Job Type: Full-time

Pay: From $30.00 per hour