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Real Estate Executive Assistant

Full-time • Palo Alto, CA, US • 1d ago

Responsibilities

Act as the point of contact among executives, employees, clients, and other external partners
Make travel and accommodation arrangements
Act as an office manager by keeping up with office supply inventory
Manage executives’ calendars and set up meetings
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Manage information flow in a timely and accurate manner
Track daily expenses and prepare weekly, monthly, or quarterly reports
Oversee the performance of other clerical staff
Organize and maintain the office filing system
Format information for internal and external communication – memos, emails, presentations, reports

Qualifications

Excellent MS Office knowledge
Work experience as an Executive Assistant, Personal Assistant or similar role
Discretion and confidentiality
Excellent verbal and written communications skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Outstanding organizational and time management skills

Job Highlights

Key Responsibilities:

Prepare documentation relating to real estate transactions, such as offers, counteroffers, addenda, and listing agreements
Quality control and ensure all documentation relating to real estate transactions are accurate and complete
Manage executive calendar, meeting coordination and communication, administrative projects, and tasks requiring logistical planning. Some personal tasks as well.

Qualifications:

Must be in the office 5 days a week with little exception
Experience as a real estate assistant, executive assistant, real estate transaction assistant, or similar.
California Real Estate License or the ability to obtain one within 6 months of starting.
Familiarity with California real estate contracts (e.g., PRDS and CARs forms) preferred
Bachelors degree
Excellent written and verbal communication skills

Compensation:

$85,000 - $110,000 / year

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At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.