Administrative Coordinator

Independent Contractor • Palo Alto, California, United States • $32 - $34 / hour • 1w ago

Title: Administrative Associate 2

Duration: 6-month contract
Location: Palo Alto, CA 94304 (Hybrid, 3 days in office, 2 WFH)

Schedule: 1st shift (8 am – 4:30 pm)

Job Description:

Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
Other duties may also be assigned.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS, AND ABILITIES

(REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

Job Type: Contract

Pay: $32.00 - $34.00 per hour

Expected hours: 40 per week

Schedule:

8 hour shift
Day shift
Monday to Friday

Ability to Commute:

Palo Alto, CA 94304 (Required)

Ability to Relocate:

Palo Alto, CA 94304: Relocate before starting work (Required)

Work Location: In person

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