At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.
As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.
Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.
Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.
Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.
Primary Function of Position: This position is an integral part of the administrative support function, and provides administrative support to the Digital Leadership Team (DLT), and Manager Administration. The successful candidate must be proactive, resourceful, and efficient while always displaying a high level of professionalism and confidentiality.
Essential Job Duties
- Provide professional administrative support to the Digital Leadership Team (assist with travel, calendar planning, meeting logistics, expense reimbursement, etc.).
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Meet weekly with leaders to discuss support needs.
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Main point of contact for scheduling time with assigned leaders.
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Assist with presentations, agendas and reports.
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Maintain databases, spreadsheets, project trackers, etc. to be current and accurate (e.g., Facilities, purchasing, and IT requests, employee birthdays & work anniversaries etc.)
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Coordinate with building facilities staff as needed to support moves, events, special requests.
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Manage supply inventory including refreshments to ensure availability of needed supplies within budget.
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Prepare monthly reconciliation of P-card purchases. Learn and understand Intuitive’s purchasing and T&E policies to stay within policy.
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Participate in projects and other special assignments, plan office social events and catering services.
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Analyze and determine approach for routine items. Identify opportunities for improvement and efficiency of processes to management and drive to closure.
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Maintain digital leadership planning calendar.
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Support design & implementation of the Digital team intranet / Leo pages.
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Represent the department in cross-functional projects
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Reports to Manager Administration
Required Skills and Experience
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A minimum of 3 years of administrative support. Experience supporting senior leaders is helpful.
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Excellent organizational, time management, writing and communication skills.
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Must be detail oriented with strong follow up skills. Exceptional attention to detail.
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Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint). Experience with Concur, and Coupa, are a plus.
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Ability to think through, solve problems, and exhibit good judgment with clients, vendors, and staff.
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Capable of working independently as well as in a team. Resourceful and creative self-starter.
Required Education and Training
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High School or equivalent
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Bachelor’s degree preferred
Working Conditions
Preferred Skills and Experience
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Experience in similar position preferred
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Capable to work independently as well as in a team. Resourceful and creative self-starter
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Detail oriented, creative, self starter
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Event planning
Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.
Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.
Mandatory Notices
We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.
Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.
We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.
Base Salary Range Region 1:$40 - $54
Base Salary Range Region 2: $34 - $46
Shift: Day
Workplace Type: Onsite - This job is fully onsite.
