Department Support Assistant

Full-time • Oxnard, California, United States • $23 - $30 / hour • 1w ago

Overview

St. John’s Regional Medical Center located in Oxnard California is a recognized as a Top 250 Hospital in the Nation and as one of America’s 100 Best Hospitals for Cardiac Care by Healthgrades. St. John’s Regional is a part of Dignity Health’s Southern California Division and is a member of CommonSpirit Health the largest not-for-profit health care system in the nation boasting an integrated network of top quality hospitals with physicians from the most prestigious medical schools and comprehensive outpatient services - all recognized for quality safety and service. Each hospital is supported by an active philanthropic Foundation to help meet the growing health care needs of our communities. Learn more here at www.dignityhealth.org/StJohnsRegional.

One Community. One Mission. One California

Responsibilities

St. John's Regional Medical Center seeks a highly organized and efficient Department Support Assistant to join our dynamic team. As a Department Support Assistant, you will play a crucial role in providing administrative support and facilitating smooth operations within our department. If you have exceptional organizational skills, attention to detail, and a passion for supporting teams, this position may be a perfect fit for you.

Maintains staffing and other department records.
Initiates/updates/deletes personnel files for Supervisors as requested.
Tracks Leave of Absences.
Maintains turnover report (monthly).
Verify registry personnel (hours and unit worked).
Initiate calls and confirm registry staff personnel as indicated or requested.
Directs inquiries and telephone calls to the appropriate department/individual.
Coordinates staffing for inpatient areas using matrix guidelines and input from the Unit Supervisor/Director.
Demonstrates ability to interface with all departments to assist them with needed information.
Performs clerical functions for the department.
Supports the Nursing Director(s)/Shift Administrator(s)/Unit Supervisor(s) with routine procedures such as filing mail distribution, typing correspondence, and other tasks as requested.

Qualifications

A minimum of six (6) months to one (1) year of varied clerical experience
High school education or equivalent

Special Skills:

Maintains confidentiality of issues as necessary.
Excellent communication skills and maintains effective public relations with departmental clientele.
Ability to be an effective team member.
A thorough knowledge of correct English usage grammar spelling vocabulary and punctuation.
Good interpersonal skills.
Ability to use a variety of office equipment FAX telephones copy machines computer typewriter etc.
A thorough knowledge of department organization policies and procedures as well as a general knowledge of the Medical Center's structure.
Establish and maintain clerical procedures and standards.
Work independently and perform a variety of assignments.

Pay Range
$23.00 - $30.22 /hour