Administrative Assistant

Full-time • Port Hueneme, California, United States • 2w ago

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to provide administrative and customer support to the Professional and Administrative Support Services at Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD).

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Administrative Assistant at Terrestris do?

As the Administrative Assistant, you will provide administrative support in the workplace, including taking calls, scheduling meetings, managing executive requests, and other office duties. You may also oversee office functions and supervise other office employees. This position requires excellent verbal communication skills, good judgement, and strong time management skills to meet deadlines. This job is 100% on-site at NSWC PHD. All candidates must be local or willing to relocate at their own expense.

What does a typical day look like for the Administrative Assistant?

You will:

Answer phones calls and take messages.
Welcome and interact with all visitors.
Manage and schedule appointments.
Arrange meetings and other events.
Manage mail/fax communications.
Manage traditional paper and/or electronic filing systems.
Perform basic bookkeeping/clerical duties.
Set and manage the daily schedules and calendars.
Prepare and/or edit documents, such as expense reports, memos, and invoices.
Create spreadsheets, manage databases, and prepare presentations.
Negotiate with vendors.
Order necessary office supplies.
Review incoming documents.

What qualifications do you look for?

You might be the administrator we’re looking for if you have:

A Associate’s degree in any field.
A minimum of two (2) years of general experience providing secretarial duties and administrative support to executive staff with office management responsibilities to include:
Budgeting
Personnel records
Payroll
Preparation of briefings
Filing
Taking phone calls
Scheduling appointments
Making travel arrangements
Proficiency with Microsoft Office Suite or similar software and the ability to learn new or updated software.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

Job Type: Full-time

Schedule: