Operations & Construction Scheduling Assistant

Full-time • Vacaville, California, United States • $28 - $30 / hour • 1w ago

Operations & Construction Scheduling Assistant

Premier Pools & Spas | Solano & Contra Costa

Construction Schedule + Operations Support
Full-Time | On-Site | Vacaville, CA

Are you the calm in the storm? Do you notice the details that others miss? Can you manage moving parts without breaking a sweat (or needing to be babysat)? If so, keep reading.

We’re a fast-paced pool construction company seeking an Operations & Scheduling Assistant to support leadership with a combination of scheduling, admin, and accounts payable tasks. You’ll work closely with two managers—one focused on general operations and one on construction workflow—acting as their go-to person for keeping things moving and organized behind the scenes.

This is a growth-minded role with the opportunity to become an integral part of the team. It’s ideal for someone who thrives on structure, precision, and knowing their work genuinely matters to the success of the business.

What You’ll Be Doing:

Entering and organizing bills in QuickBooks
Posting invoices to jobs in our CRM
Preparing documents, forms, and files for sub-contractors and field crews
Converting jobs in our CRM and updating key milestones
Taking over the first phase of the construction schedule
Managing schedule changes due to weather, job progress, or availability
Keeping communication flowing between the office, field, and homeowners
Providing daily check-ins and occasional status updates to leadership
Various other administrative tasks as needed

You’re Probably a Great Fit If You:

Are steady, grounded, and detail-obsessed
Know how to ask questions at the right time
Understand how to support leadership without stepping on toes
Can use (or learn quickly) tools like QuickBooks, Excel, CRM’s, Slack, Teams, etc.
Appreciate clear expectations
Want to grow into a long-term role

Tools You’ll Use:

QuickBooks
Premier Build (CRM)
Microsoft Office (Excel, Outlook)
Slack, Teams, Signal, GroupMe
Google Drive, Buddy Punch
Brayv.ai (training provided)

This Is Not the Role For You If You:

Need a lot of supervision or motivation to stay on task
Struggle with juggling multiple systems
Aren’t comfortable working behind the scenes and keeping things running smoothly
Avoid routine tasks or get overwhelmed by shifting schedules

This is a full-time, on-site position located in Vacaville, CA. Remote or hybrid work is not available for this role.

If you’re looking for a role where your eye for detail, consistency, and behind-the-scenes superpowers are valued, we’d love to hear from you.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 35 – 45 per week

Benefits: