Blank Assistant 3

Full-time • Davis, California, United States • $28 - $40 / hour • 2w ago

This position is part of the educational programs administrative team with the Department of Neurological Surgery, based in Sacramento.

This is critical role providing administrative support related to the clinical and educational mission in the department. As a part of the educational programs team, the incumbent will work within the team to coordinate deliverables for both the in-patient fellowship program and academic day calendar.

Apply By April 25, 2025 at 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position

High school diploma/GED or equivalent experience
At least 2 years of previous administrative support experience in a team setting.
Will be required to receive complex instructions and analyze need, determine action, execute and follow up with a high degree of independence
Must comprehend/interpret written material i.e. correspondence, instructions, policies, and procedures
Ability to take initiative to analyze need, problem-solve, determine appropriate course of action, and implement follow up procedures in a competent manner, within scope of authority
Independently administer/coordinate complex academic/patient care activities
Analyze individual assigned faculty members’ activities in relationship to the overall goals
Analyze schedule impact on global operations
Maintain a calendar of events in a logical, easy-to-read manner with a high degree of accuracy
Communicate in a proactive, positive, effective, courteous, cooperative and diplomatic manner, using excellent interpersonal skills, either verbally or in writing, to professional members of the department, academic, medical, or general communities
Effectively use computerized communication/information systems
Possess a high degree of accuracy and attention to details
Skilled at working in a high-pressure environment with demanding personnel
Must be flexible and adapt to change
Quickly learn new systems, processes, and procedures
Ability to work to effectively manage and meet multiple/conflicting deadlines
Must conduct them self as a professional and courteous team-player
Must possess a high level of organizational skills to maintain complex files in such a manner to ensure ready access of information
Must be able to independently identify and appropriately utilize available resources within scope of authority to complete tasks and duties
Compose accurate and succinct correspondence when requested

Key Responsibilities

40% - Academic Day Coordinator
20% - Clinical Professional Schedule
40% - Administrative Support

Department Overview

The UC Davis Department of Neurological Surgery is home to internationally recognized experts in the treatment of neurosurgical disorders. Recognized by US News and World Reports as the top-ranked hospital in the region , our team of 16 neurosurgeons provide state-of-the-art care for the majority of Northern California (33 counties, 6.5 million lives).

We are the destination hospital for patients with brain tumors, aneurysms, stroke, traumatic brain and spinal cord injury, epilepsy and movement disorders, spine disorders, and the entire spectrum of pediatric neurosurgery.

UC Davis Neurological Surgery offers the latest technologies and provides state-of-the art treatment options for patients in our region. Our neurosurgeons are recognized experts in minimally invasive surgery, robotic surgery, endoscopic surgery, laser interstitial thermal therapy, and motion-preserving spine operations.

We have many clinical programs with national and international recognition, including Brain Tumor (NCI-designated Cancer Center), Skull Base Disorders (North American Skull Base Society distinction), Trauma (ACS Level 1 Adult and Pediatric), Aneurysm and Stroke (Joint Commission Comprehensive Stroke), Epilepsy (NAEC Level 4), Spine (Comprehensive Spine Center), Pediatric (ACS Level 1 Center), and Movement Disorders (HD Center of Excellence).

The department is heavily involved in education and research, with numerous opportunities for patients to participate in cutting-edge clinical trials.

POSITION INFORMATION

Salary or Pay Range: $28.49 - $40.83
Salary Frequency: Hourly
Salary Grade: 108
UC Job Title: BLANK AST 3
UC Job Code: 004722
Appointment Type: Staff: Career
Percentage of Time: 100%
Shift (Work Schedule): 08 Hours
Location: Ellison Ambulatory Care Center (HSP098)
Union Representation: CX-Clerical/Admin
Benefits Eligible: Yes
This position is 100% on-site
THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family’s needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours
Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours
Squatting/Kneeling - Occasional Up to 3 Hours
Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours
Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

Sustained attention and concentration - Frequent 3 to 6 Hours
Complex problem solving/reasoning - Occasional Up to 3 Hours
Ability to organize & prioritize - Frequent 3 to 6 Hours
Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours
Constant Interaction - Frequent 3 to 6 Hours
Customer/Patient Contact - Frequent 3 to 6 Hours
Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks