Executive Assistant- Temporary

Hercules, California, United States • $34 - $47 / hour • 1m ago

An executive assistant plays a crucial role in supporting key company executives by managing their schedules, organizing documents, and handling administrative tasks.

Their day typically involves:

Administrative support to the President, EVP of CDG
Secondary support to additional Executives or leaders
Primary contact for the office of CDG EVP
Complex scheduling and prioritizing meetings and appointments
Project support
Coordinating travel arrangements and handling travel receipts
Coordinating meetings, workshops, and events

The ideal candidate for this dynamic and critical role in a collaborative team will be a high-performing go-getter and problem solver with a strong background in executive support in a corporate environment. This position requires someone who is very organized, process-oriented, skilled in project management, and possesses effective written and verbal communication skills. You will be a key player in ensuring the smooth operation of day-to-day activities and partner with other colleagues on process improvements. You will be responsible for arranging travel and providing administrative support, all while maintaining the highest level of discretion and confidentiality.

How You'll Make An Impact:

Proactively manage leaders(s) and team calendar with an understanding of the leader, our goals and annual operation cycle
Exercise judgement and prioritize complex schedules and tasks accordingly by leading administrative efforts across functions, including complex calendar considerations, processing T&E claims in a timely manner, organization of team meetings, travel arrangements.
Anticipate needs and problems with regards to scheduling, communication and support; effectivity meet deadlines through multi-tasking and prioritizing
Partner with EVP and key leadership to effectively manage evolving schedule priorities and communicate to all involved parties
Project manage activities, programs, and one-off projects as needed in support of EVP and other leaders
Plan and execute both small and large events including on and off-site meetings, large presentations, social and team building events, etc.

What You Bring:

High School Diploma or equivalent; AS/BS degree preferred
8-10 Years Executive Admin experience
Proficiency in technology required to perform the role (MS Office skills - Word, Excel, Outlook, PowerPoint, SharePoint, Teams, Zoom, etc.) and a quick learner of new applications
SAP familiarity is a plus
Strong organizational skills and attention to detail
High levels of trust, customer service, professionalism, punctuality, and reliability
Consistent and regular follow through on all requests
Ability to effectively communicate and connect with individual contributors and Senior Executives with an equal level of respect and composure

Compensation: The estimated hourly range for this position is $34.56 to $47.55 per hour at the time of posting. Actual compensation will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. As a temporary associate, your employment will be managed directly through our approved agency provider.

Who We Are: For 70 years, Bio-Rad has focused on advancing the discovery process and transforming the fields of science and healthcare. As one of the top five life science companies, we are a global leader in developing, manufacturing, and marketing a broad range of high-quality research and clinical diagnostic products. We help people everywhere live longer, healthier lives. Bio-Rad offers a unique employee experience with collaborative teams that span the globe. Here, you are supported by leadership to build your career and are empowered to drive change that makes an impact you can see.

EEO Statement: Bio-Rad is an Equal Employment Opportunity/Affirmative Action employer, and we welcome candidates of all backgrounds. Veterans, people with physical or mental disabilities, and people of all race, color, sex, sexual orientation, gender identity, religion, national origin and citizenship status are encouraged to apply.

Agency Non-Solicitation:Bio-Rad does not accept agency resumes, unless the agency has been authorized by a Bio-Rad Recruiting Representative. Please do not submit resumes unless authorized to do so. Bio-Rad will not pay for any fees related to unsolicited resumes

Fraud Alert: Bio-Rad has received reports of individuals posing as Bio-Rad recruiters to obtain information, including personal and financial, from applicants. Beware of these fake "recruiters" and job scams. Click here for more information on this scam and how to avoid it.