About Us:

We are a fast-paced, client-focused real estate business committed to delivering exceptional service and results. As our team grows, we are seeking a friendly, proactive, organized, and licensed Real Estate Executive Assistant to help streamline operations and support our brokerage operations.

Position Summary:

The Real Estate Executive Assistant will play a vital role in keeping the day-to-day operations running smoothly. This individual will work directly with clients, vendors, and team members, providing administrative support and hands-on help with real estate transactions, showings, scheduling, and more. This is a fantastic opportunity for someone who enjoys variety in their workday and wants to grow within the real estate industry.

Key Responsibilities:

Answer and respond to client phone calls and emails in a timely and professional manner
Coordinate and attend meetings, showings, and site visits
Manage listing input and updates in the MLS
Generate reports and assist with market analysis
Organize and manage calendar, schedule appointments, and set reminders
Communicate with vendors, inspectors, contractors, and clients
Maintain CRM/database and ensure contact information and notes are up-to-date
Enter new property listings, photos, and details into the MLS system
Monitor and maintain active listings, status changes, and updates
Assist with transaction coordination and follow-ups
Perform general administrative tasks and other duties as assigned
Occasional weekend event staffing
Canva Social Media Updates

Qualifications:

Active Real Estate License in Missouri (MO & KS Preferred)
Experience in real estate support, office management, or transaction coordination preferred
Strong communication and organizational skills
Detail-oriented and self-motivated with excellent time management
Proficient with Google Workspace, MLS platforms, CRM software, and general tech tools
Ability to work independently and adapt in a dynamic, fast-paced environment
Professional demeanor with a client-first attitude
Monday-Friday 8:00-4:00 Schedule

Compensation/ Benefits

Pay is based on experience. Starting $18-$20/HR.

Paid Time Off after 1 year.

Job Type: Full-time

Fitz Osborn Real Estate

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Real Estate Executive Assistant