Job Position Title: Legal Assistant
Department: Commercial Real Estate
Location: Ocean, NJ
Shift Type: Full-Time
Work Shift: Monday-Friday 9:00am-5:15pm (Hours may fluctuate)
Overview:
Ansell Law is seeking a highly organized and detail-oriented Legal Assistant to join our Commercial Real Estate department. As a Legal Assistant, you will provide essential support to our CRE team, ensuring the smooth operation of our legal processes. This is an excellent opportunity for someone with a passion for law and a desire to contribute to the success of a fast-paced legal practice.
Essential Duties and Responsibilities (but not limited to):
- Manage administrative tasks such as client payments, managing received mail and plans, and thorough record keeping
- Organize and maintain all case files, including indexing/filing documents
- Assist with preparation and redlined revisions to commercial contracts, leases, financing, and other documents
- Open and close files
- Assist with creating post-closing binders for clients
- Documenting receipt of plans and reports
- Prepare correspondence and communicate with clients on behalf of attorneys
- Assemble and send certified mail
- Assist with preparing documents for signature for commercial closings
- Answer phones in a pleasant and professional manner and communicating with clients, lenders, professionals, and other attorneys, daily by phone, email, and mailed correspondence
Skills:
- Excellent attention to detail and accuracy in work
- Ability to work in a fast-paced department
- Strong organizational skills with the ability to manage multiple tasks simultaneously
- Knowledge of legal terminology and procedures
- Strong written and verbal communication skills
- Proficient in Microsoft Office
- Ability to work independently as well as collaboratively within a team environment
Qualifications:
- 3-5 Years of experience as a Legal Assistant
- Associate's degree or certification in paralegal studies is a plus
- Strong background in commercial and residential real estate experience required
- Knowledge in document management system iManage and billing system Orion is a plus
Benefits:
- Comprehensive Medical Insurance
- Dental Insurance
- Vision Insurance
- Company-Paid Life Insurance
- FSA Plans
- Competitive 401(k) match
- Performance-Based Bonus Structure
- Malpractice Insurance
- Continuing Legal Education (CLE)
- Coverage of Licensing Fees
- 14 Paid Holidays
- Generous Paid Time Off (PTO)
***All other duties and responsibilities as delegated.
Ansell.Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
