Administrative Assistant

Full-time • Santa Cruz, California, United States • $30 / hour • 1m ago

Local Santa Cruz County law firm is currently recruiting an Administrative Assistant to join our dynamic team. Working in close collaboration with the office manager and other team members, the Administrative Assistant, provides administrative support as described below.

Job Responsibilities

· Perform receptionist duties such as receiving and routing calls, greeting and assisting clients in a professional manner.

· Assist Office Manager in keeping operations of the firm organized and running efficiently.

· Perform basic administrative duties, such as maintaining office calendars, scheduling appointments, assisting with word processing, and document formatting.

· Compose and prepare routine correspondence and communicate with clients in person, over the phone, and via email.

· Process receipt, return, and/or delivery of legal and other documents to clients.

· Assist with photocopying and scanning projects.

· Under the supervision of firm paralegals, assist with maintaining case files; manage, organize, and maintain records in paper or electronic filing systems.

· Communicate with vendors to order office supplies; schedule maintenance and facilities upkeep; maintain professional appearance of office.

· Perform other duties as assigned.

Job Expectations

· Maintain regular attendance to perform job responsibilities.

· Excellent verbal, writing, and computer skills.

· Ability to work in a professional environment that requires a high level of confidentiality.

· Adaptability to multi-task, work efficiently and competently with a high degree of accuracy.

· Be organized and focused. Motivated to learn with a positive attitude.

· Ability to follow instructions, adapt to shifting priorities, and meet deadlines.

· Work collaboratively with co-workers as part of a team.

Qualifications/Knowledge

· Possess competency in computer skills and proficiency with Outlook, Microsoft Office 365 products, including Word, Excel, and Adobe Acrobat.

· Proficiency in English: verbal, spelling, grammar, and punctuation.

Experience

· Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

· Relevant receptionist, legal assistant, and/or records experience is preferred but not required.

We are offer generous benefits with paid medical, dental, vision, disability & life insurance, provides 401K retirement benefits and annual performance-based bonuses.

Salary range $30.00/hour and up, DOQ. EOE.

Interested applicants may submit a cover letter and resume via email to: 481SantaCruzHR@gmail.com

** DISCLAIMER

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.

Job Type: Full-time

Pay: From $30.00 per hour

Benefits: