Administrative Assistant 04202025

Full-time • Anaheim, California, United States • $60k / year • 1w ago

Job Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team. The ideal candidate will excel in supporting daily office operations, managing schedules, and performing a variety of administrative tasks. If you are proactive, detail-oriented, and capable of multitasking in a fast-paced environment, we encourage you to apply.

Hours: Full-Time, 8-hour days

Qualities of Competent Administrative Assistant

· Organizational Skills: Ability to manage multiple tasks, files, and schedules efficiently. Manage calendars and schedule meetings, appointments, and events.

· Attention to Detail: Precision in handling paperwork, records, and employee information. Ensuring accuracy and attention to detail in all tasks.

· Communication Skills: Strong verbal and written communication to interact effectively with employees, HR management, and in group presentations and meetings.

· Discretion and Confidentiality: Ability to handle sensitive information with the utmost confidentiality.

· Problem-Solving Skills: Ability to address and resolve employee issues and conflicts.

· Tech Savvy: 40WPM, Proficiency in HR software, Paycom, Microsoft Office, SharePoint/One Drive and other digital tools.

· Interpersonal Skills: Ability to build and maintain positive relationships with employees.

· Time Management: Efficiently prioritizing and managing time to meet deadlines.

· Adaptability: Flexibility to adapt to changing environments and new responsibilities.

· Team Player: Willingness to collaborate with colleagues and support team efforts.

· Customer Service Orientation: Providing excellent service and support to employees.

· Integrity: Demonstrating honesty, strong moral principles, and ethical behavior at all times.

· High Regard for Employees: Respecting and valuing employees, treating them with fairness and empathy.

· Accountability: Taking responsibility for one's actions and ensuring tasks are completed accurately and on time.

· Transparency: Being open and clear in communications and actions.

· Uphold and Enforce Company Policies: Ensuring that all actions and decisions comply with company handbook policies and regulations.

· Balancing Interests: Striking a balance between the best interests of the company/management and those of the employees.

· Strong Interpersonal Skills: Building and maintaining positive and productive relationships with employees and management.

· Effective Communication: Ability to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.

· Prioritization and Planning: Must be able to prioritize and plan work activities to use time efficiently.

· Quality Monitoring: Must be organized, accurate, thorough, and able to monitor work for quality.

· Dependability: Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.

· Reliability and Flexibility: Must be reliable, flexible with schedule, and self-driven, willing to travel.

· Proficiency in Microsoft 365: Must be proficient in Microsoft 365 (Teams, Word, Excel, SharePoint, Outlook).

Recruitment/New Hire Process

· Participating in recruitment efforts

· Posting job ads and organizing resumes and job applications

· Screening and scheduling job interviews and assisting in interview process

· Collecting and complete employment information

· Ensuring background and reference checks are completed

· Preparing and organizing new employee files

· Prepare and edit documents, presentations, and reports

· Familiarity with labor laws

Payroll

· Help in processing payroll, which includes ensuring vacation and sick time are tracked in the system

· Answering payroll questions

· Facilitating resolutions to any payroll errors

· Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment

Record Maintenance

· Maintaining current HR files and databases

· Updating and maintaining employee benefits, employment status, and similar records

· Maintaining records related to grievances, performance reviews, and disciplinary actions

· Performing file audits to ensure that all required employee documentation is collected and maintained

· Completing termination paperwork and assisting with exist interview

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

Health insurance
Paid time off

Schedule:

Day shift
Monday to Friday
Night shift
Weekends as needed

Education:

Bachelor's (Preferred)

Language:

Spanish (Required)

Ability to Commute:

Anaheim, CA 92805 (Required)

Ability to Relocate:

Anaheim, CA 92805: Relocate before starting work (Required)

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