At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
San Diego, California, United States of America
Job Description:
Position Overview
The Executive Administrative Assistant will serve as a vital support individual contributor to the Therapeutic Area Head for Neuroscience in R&D. This role involves executing a variety of administrative tasks, including guiding others, and ensuring the accuracy, timeliness, and quality of deliverables. This position is based in La Jolla, California. It may require up to 5% travel and adherence to the J&J Flex Policy, with an expectation to work in the office 3-4 days per week and remotely 1-2 days per week.
About Johnson & Johnson
At Johnson & Johnson, we believe that health is everything. Our commitment to healthcare innovation empowers us to address complex diseases with preventive, treatment, and curative methods. Our work in Innovative Medicine and MedTech uniquely positions us to innovate across a full spectrum of healthcare solutions. For over 130 years, we have embraced diversity, equity, and inclusion (DEI) as core values, creating a culture that fosters belonging and accelerates innovation to overcome pressing healthcare challenges.
Key Responsibilities
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Provide comprehensive administrative support to the Therapeutic Area Head for Neuroscience, facilitating their ability to lead effectively.
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Manage the executive's schedule, including arranging meetings, appointments, and domestic/international travel logistics and reconciling expense reimbursements - heavy calendaring and travel experience required.
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Willingness to extend working hours when necessary and travel occasionally for off-site meetings and events supporting the Therapeutic Area Head for Neuroscience.
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Coordinate and plan global department meetings, celebrations, and external engagements, ensuring all logistical aspects such as venue bookings, catering, and audio/visual setups are handled.
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Act as a liaison with senior management, internal departments, customers, and external agencies.
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Handle incoming and outgoing communications with professionalism and integrity.
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Prepare, draft, proofread, and edit business reports, documents, and presentations as required.
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Support various departments in organizing company-wide events and initiatives as instructed.
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Assist with candidate interviews and onboarding processes, managing logistics, schedules, and relocations where applicable.
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Maintain updated contact lists and organizational charts, managing communications and relationships across all levels of the organization.
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Prepare purchase orders and coordinate assignments for reporting teams, supporting task execution for accuracy and timeliness.
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Organize and maintain electronic records for easy information retrieval and ensure compliance with J&J policies.
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Execute additional duties as assigned to support the Neuroscience Administration unit effectively.
Qualifications
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At least 10 years of experience as an executive assistant within a global organization is required.
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A minimum of a high school diploma is required; a Bachelor’s Degree or equivalent is preferred, and certification in advanced secretarial practices is a plus.
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Proficient in travel systems, procurement, HR, and expense reporting systems.
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A proven sense of urgency and a proactive, can-do mentality are essential.
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Attention to detail and sound judgment in problem-solving related to departmental tasks.
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Ability to proactively identify and implement improvements for processes, workstreams and organizational effectiveness.
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Excellent organizational and multitasking skills, with the ability to prioritize projects and meet deadlines efficiently.
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Demonstrated customer and employee focus, with minimal supervision.
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Capable of working independently and as part of a team in a dynamic in a fast-paced environment.
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Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
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Exceptional verbal and written communication skills, with the ability to interact effectively across various organizational levels.
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Experience working in a highly matrixed global organization is a plus.
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Comfortable navigating ambiguity and adapting to changing business needs and priorities.
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Committed to maintaining discretion and professionalism when handling confidential information.
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Must exemplify the Johnson & Johnson Leadership Imperatives and Credo, fostering integrity in all interactions.
This role offers an opportunity to contribute directly to the leadership and operational success of the Neuroscience division in R&D at Johnson & Johnson. If you thrive in a challenging and rewarding environment, we encourage you to apply and join our mission to improve the health of humanity.
The anticipated base pay range for this position is :
$69,000 - $111,000
Additional Description for Pay Transparency:
This position is overtime eligible. This job posting is anticipated to close on 4/17/2025. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. • Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. • Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). • Employees are eligible for the following time off benefits: o Vacation – up to 120 hours per calendar year o Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year o Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits
