Administrative Assistant II – Medical Devices (on-site)

Full-time • Sylmar, California, United States • $24 - $48 / hour • 4w ago

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

Career development with an international company where you can grow the career you dream of.
Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
An excellent retirement savings plan with a high employer contribution
Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This Administrative Assistant II position works out of our Sylmar, CA location supporting the Digital Solutions and Medical Device Function.

As the Administrative Assistant you will provide primary administrative and overall support and coordination for the DVP of Digital Solutions, Directors and team. As the Administrative Assistant you will complete special assignments and projects as required to enable efficient departmental operations. This individual will interact with key internal and external stakeholders so a high level of professionalism is required.

What You’ll Work On

Assists Divisional Vice President and Directors with calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks.
Assists Divisional Vice President with administrative support for meeting planning, townhalls, and agenda management for bi-weekly and quarterly leadership team meetings.
Assists Divisional vice president with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
Develop and format presentation materials and prepare and update reports as required.
May be called upon to prepare quarterly reports for executive leadership in PowerPoint and Word
May be called upon to serve as functional representative/coordinator for corporate team building campaigns such as Abbotts annual fitness challenge and volunteer programs
Responsible for initiating new projects including contracting, opening POs and managing invoices/ payment processing.
Assist in supporting activities associated with the strategic planning and coordination of content from multiple direct reports
Provide general office support which may include, but are not limited to; SharePoint management; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
Assess organizational, communication and reporting needs to ensure optimum performance within the department. Talent is expected to proactively contribute to process improvement by identifying opportunities to work smarter and training teams to explore new ways of working.
Leads special projects as assigned.
Understands all Abbott corporate compliance policies as they relate to travel, expenses and the department.

Required Qualifications

High School Diploma/GED
Minimum 3 years of executive level administrative experience
Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization
Demonstrated problem solving skills
Ability to take initiative and work independently
Anticipate challenges and opportunities proactively
Resourceful, effectively navigates through ambiguity and can force prioritize

Preferred Qualifications

Bachelor’s degree
C-Suite experience is a plus
Workday, Veeva and Concur experience is a plus
Project management experience is a plus

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.

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