About the Job:

Commercial Real Estate firm in Newport Beach is seeking a full-time Administrative Assistant/Commercial Real Estate Sales who is proactive, multi-tasked, and organized to support the Executive team in general administrative duties, manage and maintain tenant and landlord relationships.This is an exciting, fast-paced, productive office that is looking for someone who wants to grow within the company.

Responsibilities will include:

Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;

Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications;

Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies;
Contributes to team effort by accomplishing related results as needed;
Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments;
Collecting and distributing incoming mail and sending outgoing mail and courier packages;
File Management: Ensuring Project/Legal documents are complete, current, organized & stored appropriately (digital & hard copy);
Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures;
Maintains general ledger by transferring subsidiary account summaries;
Balances general ledger by preparing a trial balance; reconciling entries.

Required Qualifications:

Excellent organizational & time management skills
Excellent oral, written, interpersonal, and listening skills
Minimum 2+years as an Administrative Assistant to a CEO or President
Proficient in MS Office (Word, Excel, Power point, & MS Outlook)
Team player and self-starter
Ability to be flexible and multi-tasked
Professional and courteous
Sensitivity to confidential matters
A California Department of Real Estate Salesperson license is preferred, but not required

Ability to:

Analyze situations and adopt an effective course of action.
Maintain complex interrelated files and records.
Operate a personal computer and various office machines.
Type at an acceptable speed.
Compose, edit, and type correspondence and reports from diverse data.
Work independently with little direction; initiate, organize, and follow up on work.
Work under pressure
Stand, walk, and/or sit continuously to perform essential functions for an extended period of time.

Salary will depend on your experiences and qualifications. '
'
Work Location:

One location

Work Remotely

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Benefits:

Health insurance
Paid time off

Schedule:

8 hour shift
Monday to Friday

Ability to Commute:

Newport Beach, CA 92660 (Required)

Ability to Relocate:

Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: In person

Springstead & Associate, Inc

Latest Jobs

Administrative Assistant/ Commercial Real Estate Sales