Job Title: Project Assistant

Location: Charlotte, NC - 100% on-site

Job Type: Full Time

Reports To: Administrative Services Manager

* MUST HAVE commercial construction industry experience- not just residential! *

Position Summary

We are looking for a detail-oriented and highly organized Project Assistant to support our construction project teams and executive leadership. This role is essential in ensuring the efficient operation and documentation of construction projects, offering a combination of administrative coordination, system management, and communication support. The ideal candidate thrives in fast-paced environments, has strong problem-solving skills, and is ready to be a dependable resource across all phases of the project lifecycle.

Key Responsibilities

Project & Administrative Support

Provide daily administrative support to project teams and executive staff.
Organize and maintain electronic project files, meeting coordination, team calendars, and field office mobilization/demobilization.
Manage office supplies and equipment to ensure smooth operations.
Coordinate project meetings, catering, and internal events.

Contract & Documentation Management

Prepare, issue, and track all trade partner agreements:
Subcontracts (bonded and standard)
Equipment leases
Purchase/work orders
Temporary labor agreements
Draft and process change orders, substantial completions, and other project forms via DocuSign.
Maintain compliance and insurance documentation, including Certificates of Insurance, bond riders, and endorsements.

Financial & System Coordination

Support the pay application process through GCPay:
Review pay apps and lien waivers
Submit monthly bundles for approval
Update and maintain project data in CMiC and GCPay, including contacts, contract values, and change orders.
Assist with sales tax reporting, MWBE and HUB compliance submissions, and invoice coding.

Technology & Recordkeeping

Save and organize documentation in OneDrive and CMiC project folders.
Ensure all system records are current and aligned with field activity and compliance standards.
Monitor and input trade partner information for accurate Schedule of Values (SOV) entry and payment tracking.

Qualifications

Bachelor’s degree preferred.
3+ years of administrative experience in a professional or construction office environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with Bluebeam is a plus.
Ability to quickly learn and navigate construction-related software systems.
Excellent written and verbal communication skills.
Strong attention to detail, organizational skills, and ability to meet tight deadlines.
Team player with the ability to work independently when needed.
Positive, proactive attitude with a customer service mindset.
Notary certification (or willingness to obtain) required.

Why Join Us?

Work with a supportive and collaborative project team.
Gain hands-on experience in a growing construction company.
Competitive compensation and benefits package.
Opportunities for professional development and advancement.

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